Annual General Meeting – Monday 21st November 2016
Below are the documents relating to the Club’s AGM to be held on 21st November 2016
1. Agenda for meeting
2. Minutes of the last AGM meeting held on 16th November 2015
3. Receipts and Payments Accounts Report for the year ended 30 September 2016
4. Independent Examiner’s Report on the accounts for the year ended 30 September 2016
5. Trustees Annual Report for the year ended 30 September 2016
Charitable donations and Gift Relief
HMRC have issued a new form for charitable donations. Please use the form below if you wish to make charitable donations to the Club:
Charitable donations and membership subscriptions
Please note that the Club cannot reclaim gift relief on membership subscriptions. Any charitable donations must be made in addition to your membership subscriptions and made using the HMRC form above for the Club to be able to claim gift relief on the donation.
All donations will be acknowledged by the Committee and you should only claim gift relief on your personal tax return if you receive this acknowledgement.
Conversion of the club into a Registered Charity
On 29 August 2014 the Charity Commission granted full charity status to the club and at an Extraordinary General Meeting held on the 30 September 2014 the membership unanimously agreed to convert into a registered charity with the name “Southampton Athletic Club CIO”.
In order for the club to become a charity, it had to satisfy to the Charity Commission that it could meet the definition of a Charity as detailed under the Charities Act 2012. Essentially, the club had to show that its activities and objectives provided a public benefit to the people of Southampton and surrounding areas. For a number of reasons, the club was able to meet this requirement and to support the application we were able to highlight the club’s outstanding reputation for providing athletics and athletic related activities to all age groups and abilities in the Southampton area.
The club’s registered charity number is 1158398
As part of the application process to become a charity it was required to rewrite the governing document or constitution in order to comply with the Charities Commission’s requirements. The constitution can be found above. The committee are in the process of rewriting the bylaws of the club to cover matters that are not included within the constitution. These bylaws will cover diverse matters ranging from the club colours to the conduct of committee meetings and the bylaws will also be made available on the website as soon as they are finalised.
Advantages of being a registered charity
The decision to convert to a registered charity is an important one for the club and charity status will bring many benefits including,
- Assisting with fundraising activities to realise the committee’s vision of improving the athletic facilities available to the people of Southampton
- Raising the status of the club in the local community
- The financial benefit of being able to claim gift relief on charitable donations.
If any one wishes to make a charitable donation to the club then please use the form provided above. This will enable the club to claim gift relief from HMRC and therefore increases the value of any donation to the club by 25%. If you require further information on this matter then please contact the club Treasurer, Gordon Whelan. (e mail – email@example.com or telephone 07976 410579).
Trustees and volunteers
The Trustees of the Club are:
Andrew Fisher – Vice Chairman
Timothy Hall – Club Secretary
Richard Pearson – Chairman
Fiona Webb – Membership Secretary
Gordon Whelan – Honorary Treasurer
If any other club member is interested in becoming a trustee of the club, or would like to assist with fundraising activities, then please contact Richie Pearson (e mail, firstname.lastname@example.org, telephone 07713149122).
We would particularly like to hear from any club members who have experience of charity work and fundraising and would like to assist in this exciting period in the club’s rich history.